A few days before EWMA 2020, you will receive an e-mail from M Events with the invitation link to the virtual conference room of your live session. To join the virtual conference room, open your personal presentation link to get to your session view:
On the top right corner of this page you will find a button “Join Meeting” which will open the assigned Zoom meeting of your session:
The Zoom application, that will open upon clicking on “Join Meeting”, can be used as a browser-based plug-in (on Google Chrome) or as a desktop client after downloading and installing the Zoom application on your computer. We recommend the download and installation of the Zoom application for the full functionality of Zoom https://zoom.us/download. If you cannot (or are not allowed) to download Zoom, you can access Zoom by selecting ‘join from browser’.
In Zoom you will be able to see and to communicate with the speakers, chairs and the session-technician (Technical Host).
Once you are connected to the zoom channel, please return to the Session-View-Page, which is still open in your Browser.
The Debate sessions will consist of live presentations followed by a live discussion. When a session starts, the chairs will introduce the upcoming presentations and the technician will start the presentations. All speakers are kindly requested to attend the entire session, if possible, including the live discussion.
The presentation slides can be seen when clicking on the button “Live Session Slides” on the top right corner, which always shows the round indicator “1” when presentations slides are played live:
View of live presentation slides:
When it’s time for your own presentation to be presented you will be able to control the slides yourself. The chair will give you the cue and the session technician will activate your presentation. At that moment you will see a message popping up in the centre of your screen:
Confirming with “Ok” starts your presentation and your first slide will be shown on the live stream. You can start talking at this very moment. The audience will be able to see you through your webcam as well.
You can control your slides either by clicking on the arrows on your active slide, using the arrow keys of your keyboard or by clicking with your mouse. It works the same way as in MS PowerPoint.
At the bottom of the screen you can always preview the next slides of your presentation.
We aim to enhance optimal interaction with the audience during the live discussions. All sessions will feature a live chat box, where delegates can ask questions. The chairs will lead the discussion(s) and select questions from the audience.
Any technical questions to the technician can be addressed in the “Tech Chat” field:
Pay attention to the following during the session:
- Speak clearly and slightly slower than normal. Relax and control your own breath.
- If you want to keep your audience engaged, you have to be more expressive with your facial gestures, hands and voice modulation.
- Restrict body movement as much as possible. Excessive movements are disruptive to viewers.
- If you need to get up turn off your camera.
- Mute your microphone when you are not speaking.
- Avoid making noise when your microphone is open (e.g. do not type on your keyboard).
- Make sure your eyes are approximately third of the screen down. Look straight into your webcam. Raise your webcam or laptop (eg use a stack of books) so that it is at eye level and you can sit upright
- Try to achieve a similar distance from the camera as the other speakers
During the scheduled session time, as stated in the programme, all speakers and chairpersons should be present and in front of their computers, incl. headset (or microphone) and join also via webcam. The virtual conference room will be accessible 30 minutes prior to the session, allowing you some time to ask your session technician possible questions about the procedure. A technician will also be on hand during the session, should you have any difficulties.
What you will need:
- A computer
- Headset (if possible) plugged in and ready (use of a microphone is also possible)
- A webcam
- E-mail with access link from M Events
- A wired internet connection with a 5 Mbit upstream internet connection is recommended
- Use Google Chrome (most recent version)
- Zoom: The Zoom application can be used as a browser-based plug-in (on Google Chrome) or as a desktop client by downloading and installing the Zoom application on your computer. We recommend the download and installation of the Zoom application for the full functionality of Zoom.
- Use two screens or split one (wide)screen in two parts: use one for the Zoom “talking heads” and one for the M Events speaker platform.
- Choose a location with sufficient lighting but avoid direct sunlight into your webcam. We suggest you face a window so that you are lit from the front but your camera is not. Or if at night choose light which is flattering. You can also adjust the brightness of your computer screen.
- The printed version of your PPT with your notes if you need them
- Make sure you have closed all the other applications and programmes on your computer
For further information regarding the system requirements to use the Zoom application on common operating systems as well as useful recommendations for headset, microphone and webcam models, please follow the following link: https://support.zoom.us/hc/en-us/articles/201362023-System-Requirements-for-PC-Mac-and-Linux?mobile_site=true
In case you have any technical questions, feel free to contact the M-Events Support team via firstname.lastname@example.org.
With kind regards,
European Wound Management Association and
M Events Cross Media GmbH